De International Association of Refugee and Migration Judges (IARMJ) supports approximately 600 members worldwide—including judges and academics—who specialize in refugee, asylum, and migration law. Since 2016, the association has been using PayByLink to collect membership fees and conference payments. Office Manager Liesbeth van de Meeberg explains: “It’s been a breath of fresh air. Payments are now faster, easier, and far more user-friendly.”
Liesbeth has been involved with the association since 2002 and has witnessed the transition to digital payments firsthand. “In the past, we had to jot down information manually, complete a complicated form, and fax it to the institution processing the payments. It was incredibly time‑consuming and prone to errors.” With members spread across the globe—from Europe and the Americas to Africa and Asia—there was a clear need for a professional, international solution that could support different payment methods.
IARMJ: Global Impact and Knowledge Sharing
IARMJ facilitates the exchange of expertise among refugee and migration judges worldwide. In addition to its biennial world conference, the regional chapters also organize their own conferences and workshops. “PayByLink helps us efficiently collect contributions for memberships, conferences, and related costs such as dinners or hotel stays,” Liesbeth says. “Everything is now faster, easier, more user-friendly, and more transparent. We can offer multiple currencies and have insight into the details of every transaction.”
Personalized Service from PayByLink
What makes the collaboration particularly valuable for IARMJ is not only the technology, but also the service behind it. Liesbeth explains: “The customer focus at PayByLink is fantastic. If I can’t figure something out, they respond quickly and are incredibly helpful. They’ll set up a video call, walk through the situation with me live, and solve the issue on the spot. They always explain everything with patience and enthusiasm.”
IARMJ’s Payment Process
- Registration
A judge signs up for membership through the website or registers for a conference. - Payment request
IARMJ generates a PayByLink payment request-manually for individual workshops and via batch import for annual memberships. - Branded email
The judge receives an email in IARMJ’s branding, including logo, sender information, and a personalized message. - Online payment (via Worldline)
Recipients can pay globally using a credit card (90% of all cases), or within Europe via iDEAL (Wero) or bank transfer. - Follow up
If needed, the system automatically sends reminders. - Processing
Payments appear immediately in the administration system, including full details of who paid, what the payment was for, and when it was made.
Convenience Across Borders
Switching to PayByLink has resulted in a conversion rate of over 60% and significantly reduced administrative workload. Judges find it much easier to complete payments, funds arrive faster, and the extensive insights allow Liesbeth to trace any specific payment with ease. Her advice to other organizations dealing with international payments? Liesbeth doesn’t hesitate: “Get in touch with PayByLink and start using it. The convenience of receiving payments and the excellent collaboration make PayByLink an absolute recommendation. In short: go for it!”
